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PTA

PTA

Parent Teacher Association (PTA)
The PTA shall function at two levels for administrative ease and effective interaction:


Level 1: The Departmental Parent Teacher Association (DPTA)


There shall be a DPTA for each UG and PG course with the Principal as the Chairman and the teachers and the parents of the department concerned as members. The DPTA shall elect from among themselves an Executive Committee. There shall be one parent each, preferably a graduate, representing each year of the course and a lady representative elected from among the parents shall be the members of the Executive committee. The Convener may nominate not more than two members from among the faculty to the Executive Committee.
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The office bearers shall be as follows:
1.
Chairman: Principal
2.
Convener: Head of the Department
3.
Vice-President: Member of the executive committee representing parents elected by and from among the members of the executive committee.
4.
Secretary cum Treasurer: The Convener may nominate a member of the executive committee representing teachers.
Any fund collected for developmental assistance of the concerned department shall be in the joint account of the convener and the secretary cum Treasurer of the DPTA. The accounts shall be submitted by the Convener for approval before the general body of the DPTA. All the financial collections and transactions shall be subject to the prior approval and sanction of the Principal. The convener shall maintain the accounts of the DPTA and submit audited accounts of the same to the Principal on or before 31st May every year. There shall be at least one meeting of the general body of the DPTA in an academic year. All meetings of the DPTA can be convened only with the concurrence of the Principal. In the absence of the Chairman, the Convener shall preside over the meetings of the DPTA. The quorum for the meeting shall be one third of the total members of the DPTA. The term of the office bearers shall be one academic year.


LEVEL II: The General PTA


The General Body of the PTA shall consist of the Principal, a representative of the Board of Trustees nominated by the Manager, the members of the teaching staff, Office Superintendent and parents of all students on the rolls in the college register. An executive body shall be constituted for the PTA with the Principal, a representative of the Board of Trustees nominated by the Manager, the Vice Presidents of DPTAs, the conveners of DPTAs and the Office Superintendent as members. The office bearers shall be as follows:
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1.
The President: A parent (preferably a graduate) who is a representative in the executive body elected by and from the members of the executive body.
2.
The Secretary: A member nominated from among the members of the teaching staff in the executive body by the Principal.
3.
The Treasurer: The Principal (Ex-Officio)
The Executive Body shall meet at least once a year. The President shall preside over the meeting. The Secretary shall convene the meeting with the concurrence of the Principal and will be the custodian of the Minutes Book. The Principal shall operate all accounts. The executive body of the PTA may authorize the Principal for the levy and collection of developmental financial assistance from students, parents of students, alumni or any other organizations/agencies. The quorum for the meeting shall be one third of its members. In case of any dispute in Executive Body on any other issue, the Principal shall use his discretion to maintain